Last updated: 27 October 2026
This policy explains what personal information The Dining Guild® collects through this website, why, and the choices you have. We are the controller of this information. If you have any questions, contact us at info@thediningguild.com or on 07417 444109.
What we collect and why
- Contact form. Your name, email address, phone number (if you give it) and your message, so that we can reply. Legal basis: our legitimate interest in responding to enquiries, or steps you ask us to take before entering into a contract.
- Newsletter. Your email address, so that we can send you news, events and offers. Legal basis: your consent, which you can withdraw at any time by replying “unsubscribe” or emailing us.
- Tribute night tickets and enquiries. Your name, email address, phone number, the night you are booking and the number of guests, so that we can hold your seats, confirm your booking, admit you on the night and contact you about any change. Bookings taken by phone or in person are recorded in the same way. Legal basis: performance of our contract with you.
- Table reservations. Your name, email address, phone number, the restaurant, date, time and number of guests you choose, and any comments you add, so that the restaurant can confirm your table and contact you about it. Legal basis: steps you ask us to take before entering into a contract.
- Technical information. Like most websites, our hosting provider keeps short-term server logs (such as IP addresses and the pages requested) to keep the site secure and working.
- Cookies. See our Cookie Policy.
Who we share it with
We do not sell your personal information. We share it only with service providers who help us run the website and our events, and only as far as they need it:
- Fasthosts, which hosts this website;
- Google, which delivers our emails and provides reCAPTCHA, the spam protection on our contact and reservation forms;
- the venue hosting your event (for our tribute nights, Tarana in Lingfield), which receives the guest list for the night you booked;
- the restaurant you request a table at (Tarana Lingfield or Thai Lounge), which receives your request so that it can confirm your table with you.
We may also disclose information where the law requires it. Some of our providers process data outside the UK, for example in the USA; where they do, the transfer is protected by UK adequacy regulations or by the UK International Data Transfer Agreement or Addendum.
How long we keep it
- Contact form messages: up to 24 months after our last exchange with you.
- Newsletter sign-ups: until you unsubscribe.
- Bookings and payment records: six years, as UK tax law requires for financial records.
- Enquiries that do not become bookings: up to 12 months.
- Table reservation requests: 12 months after the date of the reservation.
How we protect it
The website uses encrypted connections (HTTPS), and access to booking and enquiry records is limited to authorised staff.
Your rights
Under UK data protection law you can ask for a copy of the personal information we hold about you, ask us to correct or delete it, object to or restrict how we use it, ask for it to be transferred to you or another organisation, and withdraw your consent where we rely on it. To make a request, email info@thediningguild.com. We will respond within one month.
If you are unhappy with how we have handled your information, please tell us first so that we can put it right. You also have the right to complain to the Information Commissioner’s Office (ico.org.uk, 0303 123 1113).
Children
This website is not aimed at children, and we do not knowingly collect personal information from anyone under 16.
Changes to this policy
We may update this policy from time to time. The date at the top shows when it last changed.